Shop Video Conferencing Systems by Room Size

Not sure what video conferencing system will work with your room? Don’t worry, here at Video Conferencing Supply we have made it easy to shop for video conferencing systems, equipment, and hardware from the leading manufacturers like Aver, Cisco, Dolby, HuddleCamHD, Lifesize, Logitech, Poly, Polycom, and Yealink by room size.

The company is the world’s best Conference Room Audio Equipment supplier. We are your one-stop shop for all needs. Our staff are highly-specialized and will help you find the product you need.

When we discuss video conferencing by room size, we are primarily referring to the number of people at the conference room table rather than the square footage of the room.

As a result, we generally classify room sizes as follows:

• Huddle room: 1 to 5 people

• Small room: 6 to 8 people
• Medium room: 9 to 13 people
• Large room: more than 14 people

Additionally, our sales team and support engineers meet strict manufacturer sales authorization requirements. Therefore, we have manufacturer-certified video conferencing sales and technical support engineers who can assist in planning, analyzing, designing, implementing, and supporting your video conferencing system.

If you have any questions along the way, feel free to contact us using our contact page or by phone at (888) 272-5560.

Please note: Some video conferencing systems may require additional licenses or feature upgrades to enable system capabilities like dual monitors, multipoint, or recording. Please check the item specifications, product options, or contact us before ordering if you have any questions.

Updated: August 17, 2022

Reviewed by Adam Graham, remodeling expert. Written by Fixr.com.

To provide you with the most accurate and up-to-date cost figures, we gather information from a variety of pricing databases, licensed contractors, and industry experts.

If you work from home and find you need hours of video conferencing with clients and coworkers, a home conference room can be invaluable. A home conference room can be an offshoot of your home office or a dedicated space for conferencing. Your needs for internet, lighting, and privacy dictate the best possible area to create this space, but this can have a wide range of costs.

The national average range for creating a home conference room is between $500 and $1,500. Most people spend around $1,000 for a high-quality webcam with a microphone, lighting, high-speed internet, and dedicated web conferencing software. This project’s low cost is around $250 for those using their integrated webcam, with basic internet, noise-canceling headphones, and standard room lighting. The high cost is $5,000 for a state-of-the-art webcam and microphone setup with integrated lighting, noise-canceling headphones, ethernet connection, and dedicated web conferencing software for up to 40 users.

Home Office Video Conferencing Setup Cost

Video Conferencing Equipment Price

National average range$1,000

Average range$500-$1,500

Low-end$250

High-end$5,000

Home Conference Room Cost Breakdown

Your exact conference room needs vary based on your business and location. You may not need to invest in noise-canceling headphones if you have a soundproof room. If your room has lots of natural light, adding additional light might be unnecessary. For many people, the addition of good lighting, an external webcam with a microphone, and high-speed internet can make the difference between a conference call that can be difficult to one where you come across clearly. The materials many people require for this project include:

Room Component

Average Costs

Conferencing SoftwareFree - $500/per year

Microphone$10 - $50

Good Lighting$10 - $300

Webcam$30 - $125

Noise-Canceling Headphones$30 - $300

High-Speed Internet$300 - $4,000

Compare prices from conference room specialists near you

Invalid zip code

Best High-Speed Internet Bandwidth for Video Conferencing

Working from home can be difficult if you do not have reliable internet service. While typical internet speeds may be fine for video streaming or sending emails, you need better speed for daily conference calls or sending large attachments to coworkers. Many internet providers offer different rates for customers who need higher bandwidths. Most providers offer a range of speeds. Some are only available in certain locations, but many have a range of bandwidths and costs.

To video conference, you need 600kbps (dedicated). There are 1,000kbps in 1mbps, and most providers start at 6 to 40mbps, depending on your region. If you need to run applications during a conference call or have other people using video conferencing, you need higher bandwidth.

It is not uncommon for a household to require a minimum bandwidth between 20 and 40mbps for conferencing, working, and schooling needs. If there are more than 2 people downloading videos, running software that you share with coworkers during the conference call, and running conference software at once, you may have higher bandwidth needs.

Another way you can increase your speed is with a dedicated ethernet or hardwired line. While WiFi can give you good speeds, an ethernet connection provides a better experience. This costs about $3,800 to set up.

High-Speed Internet Costs by Provider

Your internet provider dictates what your ultimate bandwidth and total monthly costs are. Depending on where you live, you may have multiple or only a few choices for internet providers.

You may be offered a range of choices and costs for your bandwidth. Not all bandwidth speeds are available in all areas, and costs vary by region. To find out which bandwidths are available to you and their costs, call your local provider for more information.

Provider

Bandwidth Range

Average Costs/Month

Comcast/Xfinity

15 - 2,000mbps

$29.99 - $79.99

Cox

10 - 940mbps

$29.99 - $99.99

Verizon

200 - 940mbps

$39.99 - $79.99

AT&T

100 - 940mbps

$49.99

CenturyLink

40 - 940mbps

$49.99 - $65.00

Spectrum

200 - 940mbps

$49.99 - $99.99

Starlink

150 - 300mbps

$99.99

Xfinity High-Speed Internet

Xfinity high-speed internet costs between $29.99 and $79.99 a month, ranging from 15 to 2,000mbps. This is broadband internet or cable internet. Xfinity is owned by Comcast and is their internet brand. They also offer phone and TV packages with their internet, and it is sometimes possible to get lower internet bills by bundling with their TV or phone packages. Xfinity sometimes caps the amount of high-speed internet you can use per month. If you exceed this cap, you can be billed at a higher rate.

Cox High-Speed Internet

Cox costs between $29.99 and $99.99 per month for high-speed internet with speeds of between 10 and 940mbps. This is also a broadband internet provider. They offer services like cable TV and phone. Like Comcast, they offer bundles that may help you save money. Cox is not as widely available as Comcast/Xfinity and is not often found in rural areas.

Verizon High-Speed Internet

The cost of Verizon high-speed internet is between $39.99 and $79.99 a month, ranging from 200 to 940mbps. Verizon’s high-speed internet is sold under the name Fios. This is a fiber-optic network rather than broadband. You can use Fios for internet, TV, and phone service. Like other providers that offer multiple services, you may find bundles that lower the cost. Fios is currently available in 9 states and may be more reliable in areas that see frequent power outages. Fios is currently available in 9 states.

AT&T High-Speed Internet

AT&T high-speed internet has one fixed price for their services at $49.99 a month with speeds of between 100 and 940mbps. This cost is for the internet only. AT&T also offers TV packages and bundles. Getting TV with the internet may lower your overall costs than if you purchase separate plans. AT&T is also fiber-optic rather than broadband. This means it may be more reliable in areas that see power outages. AT&T internet is not available in all areas. Find out if it is available at your address.

CenturyLink High-Speed Internet

CenturyLink high-speed internet costs between $49.99 and $65 a month, ranging from 40 to 940mbps. CenturyLink provides a wide range of services for residential and business use. This includes digital and fiber internet. They also have TV and phone bundles. Like other companies, they also offer discounts when you purchase multiple services. CenturyLink is not available in all areas.

Spectrum High-Speed Internet

Spectrum high-speed internet ranges from $49.99 to $99.99 a month, offering speeds of between 200 and 940mbps. Spectrum is a broadband or cable provider, and they offer high-speed cable internet with TV and phone service. Like many companies, you may receive a discount on your internet if you bundle these services. Spectrum is not available in all areas.

Starlink High-Speed Internet

Starlink costs $99.99 a month once it leaves beta testing and is widely available. This satellite-based internet service provides speeds up to 300mbps and is expected to be available some time in 2021. There is a one-time deposit of $99.99. You also must purchase the relevant satellite equipment at a further cost of $500. Starlink is still in beta and not available in all areas. You can pay the deposit for preorder in all areas, with the understanding that it will be widely available in the future.

Video Conference Lighting Cost by Location

Lighting is an incredibly important part of video conferencing. The correct lighting makes sure everyone can see you properly, while ensuring you have a good view of the screen without a glare. Ensure your light source is coming from in front or above you and not behind. Avoid having your back to a window or artificial light source because this can cause you to appear silhouetted on the screen.

Sitting facing a window is a good option, but if you need artificial light, you have several choices to ensure you have the right light in the correct location.

Light Location

Average Cost (Materials Only)

Laptop$10 - $40

Desk$10 - $50

Overhead$20 - $100

Wall$25 - $300

Laptop Light for Video Conferencing

Laptop lights cost between $10 and $40 each. A laptop light offers good illumination where you need it. There are several kinds, depending on the amount and light you need. Small lights are available that plug into your USB port. Larger lights are available that clip onto your laptop’s top, above its built-in webcam. These offer the most direct light, while a USB light may offer more diffused light.

Desk Light for Video Conferencing

Desk lights average $10 and $50 each. A desk light or desk lamp offers versatile lighting. Positionable lamps adjust the amount of illumination when you are on screen. When not conferencing, you can also use them to illuminate your keyboard, paperwork, or other desk work. They come in a range of sizes and styles, so it is easy to find one that works with your office decor.

Home Office Ceiling Lighting

Lighting for your home office ceiling costs between $20 and $100 per fixture. Overhead lighting is tricky for video conferencing. Ensure it is right above you. If the light is slightly behind you, it can end up casting your face into shadow. The idea is to get an overhead light that creates equal lighting through the room or installed right above or slightly in front of you. This way, the light can shine on you rather than the back of your head.

Home Office Wall Lights

Wall lights for a home office range from $25 to $300 per fixture. If your desk faces a wall, a wall light can be beneficial for video conferencing. If the light is on the wall in front of you, it can cast light directly onto your face. If the light is behind you, this prevents any shadows that can occur. It can also eliminate any odd shadows that may happen from desk lamps or other task lighting. Do not put the wall lights on either side or behind you. These can put shadows onto your face during video conferencing that makes it hard to see you.

Find the best home office video conferencing specialists near you

Invalid zip code

Video Conference Lighting Cost by Type

You also have many options for the light type you choose. Like the lighting used elsewhere in your home, the lights for video conferencing vary in style, shape, energy efficiency, and intensity. What works in one scenario may not work well in another. While you can use general office lighting, some specific types work better for video conferencing.

Lighting Type

Average Cost (Materials Only)

Ring$15 - $40

Panel$40 - $80

Cube$60 - $150

Wand$60 - $150

Ring Light for Video Conferencing

Ring lights cost between $15 and $40. There are several kinds and sizes of ring lights. You can have a ring light that attaches right at the top of your laptop. This is one of the most efficient because it casts light directly on your face. Other ring lights can be used as desk lamps. They are larger and sit on your desk. They give more